Achieve the Height of Meeting Success in Dubai

Dubai is one of the fastest-growing destinations in the world, particularly for business travellers.  Executives appreciate the city’s world-class meeting facilities and luxurious attractions.


Consider these top tips from our event specialists, who have put together a checklist of dos, don’ts, and helpful hints to make your meeting in Dubai successful.

Meeting Planning 101

  • Plan well in advance. The earlier you start putting your plan together, the more likely you are to find the best venue to suit your needs; moreover, giving your guests advanced notice is imperative if the meeting involves travel.
  • Choose the right venue. It may seem like an obvious statement, but your choice of venue can be the deciding factor for a successful meeting.
  • Planning your meeting space is a crucial stage to plan your meeting in Dubai, aim for a room that is about 20% larger than your highest capacity. If you need Internet and audio visual facilities, ensure that the room you occupy is fully equipped. If you’re discussing confidential business, ensure the room is acoustically soundproofed. Plan you meeting breaks in regular intervals and ensure the meeting space offers nearby lunch or coffee facilities.
  • Have a structured itinerary. The best meetings follow a well-structured agenda but allow flexibility for attendee’s inputs.  The 20% rule is followed for your agenda to allow the equivalent amount of time for any additional points.
  • Allow for breaks. Avoid continuous meeting for your attendees thereby insuring lack of retention. Please provide several well planned breaks throughout the course of your meeting.  

 

Tips for Hosting a Meeting in Dubai

  • Research the requirements. There are specific visa requirements for travelling to and staying in Dubai. While citizens of many countries can obtain a free 30-day visa upon arrival in the United Arab Emirates, others will need to be sponsored beforehand. Make sure your guests are aware in advance of the rules and regulation of visa requirements.
  • Know the culture. Tight, revealing clothes are discouraged in this modest city; dress discreetly. Also, find out beforehand if your meeting falls during the holy month of Ramadan, when it is considered offensive to eat, drink or smoke in public between sunrise and sunset. Please note that the restaurant hours are restricted during the month of Ramadan and plan your meeting around this.  
  • Pack for the weather. It is best to plan your visit between the months of November and April, when the climate is a bit favourable.

 

Outside the Meeting Room

  • Desert Safaris. Organise a tour of the dunes with your group, complete with camel rides, sand skiing and more.
  • City Tours. Experience the highlights of central Dubai through Big Bus Tours, the city’s best tour operator.
  • Gold and Spice Souk. Traditional gold and spice souks are a must visit during you stay in Dubai.  
  • Dubai Mall. Peruse the bountiful selection of shops at the largest mall in the world along with the view to the tallest building of the world – Burj Khalifa

 

For more information and planning or booking your event, click here or contact our Events team at +971 4 317 2618 or e-mail events.grandhyattdubai@hyatt.com.

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